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You are the office manager at an insurance company. You have arranged for contractors to upgrade your computer system. This means the system will be shut down for a full day.
Write a memo of 40-50 words:
informing staff of the shutdown
telling them when it will happen
asking them to prepare alternative work for the day.
老師提示：
商務寫作中遵循的原則是：簡潔，精確，禮貌。在考試中或者工作中，格式基本已經 給出，所以只需要我們寫正文即可。正文中我們寫作要做到選詞精當，一針見血，語法正確，不出低級錯誤的句子。備忘錄屬於半正式的.文體寫作，所以在句子選擇上可以適當放寬，不必太正式。
作文一：
MEMORANDUM
from : Tom TO : all staff
date : 25/8
Because our computor system will be upgraded by the contractors on 28 AUGUEST, so the system will be shut down for a full day on that day[1], i ask for you prepare alternative work for the[2] day. and the work don't use computer system .
I think you can give a good performance to me to pass the accident. [3]
名師修改意見：
[1]Business writing 中儘量少使用... 這樣的結構，看起來不夠專業，改爲：As we plan to upgrade.....
[2]有中式英文的痕跡：我要求你們。。。。改爲：please prepare alternative work if you have to use the computer.
[3]這不能算作accident, 既然已經計劃好了。整句去掉。換成thank you.
作文二：
From: office manager
To: all staff
Subject: the company system
I would like to notify you that [1]the computer system of our company's will be shut down on this Tuesday for a whole day long [2]on account of the system needs a upgrade.[3]Therefore, please taking notice of this event in advance, in case of some potential inconveniences and troubles on Tuesday, yet prepare alternative work for that day. [4]
Thank you.[5]
名師修改意見：
[1]去掉這個開頭，直接用被動語態開頭。
[2]去掉，多餘了。
[3]如果你不能保證用長複句可以表達清楚，那麼建議換成短句吧。拆成幾個短句也許表達更貼切呢。
[4]這句話看起來非常不清楚，主語在哪裏?please 的後面是嗎?改成：please make sure that you have prepared alternative work.
[5]另換一行
作文三：
Dear all:
The file system will shtudown [1]due to system maintainance next Friday.
It will take a full day to finish this job.[2]
Please do not acccess the [3]file server that day and backup your files one it[4].
名師修改意見：
[1]夠幹練了，語法錯誤多。 Be shut down
[2]去掉
[3]Access to
[4]On it?
作文四：
From: office Manager
To: all staff
Subject: upgarde of computer system
As our computer system need to be upgraded, we have arranged the contarctors to upgrade the them [1]on Wedesday. On that day all computers should be shutted down for a full day, so you need arrange some alternative work for that day.
名師修改意見：
[1]第一: 不要重複使用前面已經用過的詞;第二：指代錯誤，前面說的system 是單數，怎麼到這裏變成了them? 合成一句：as we have arranged the contractor to upgrade our computer system.
